Privacy Policy

This Privacy Policy is intended to inform you how we collect, use and disclose your personal information. It is intended to assist you in making informed decisions about your information when using TOKYO AUTO SALON Media Accreditation site and Trade Visitor Accreditation site (“The Site”).

1. Accountability

We respect your privacy and we are committed to protecting your personal information in accordance with current legislation and best practice. We aim to manage and maintain consistently high levels of best practice in our processing of your information.

2. Scope of Application

This Privacy Policy is applied to The Site only.

3. Collecting Personal Information and Purpose of Use

We collect and maintain information that you voluntarily submit to us when you make a media/trade visitor registration by completing an application form with the following information:

• Your name
• Your email address
• Your mobile phone number
• Your company name and the division/department you belong to
• Your occupation (job title)
• Your company’s telephone number and fax number
• Your company’s mailing address
• Your passport number (if you are not a permanent Japanese resident)

3-1-1. Purpose of Use

We use your information for the purpose of:
1) issuing a media/trade visitor pass *
2) making a mailing list to provide you with media releases on TOKYO AUTO SALON and other events run by us or our group companies
* All applications shall undergo an accreditation process and some cases may result in ineligible to be accredited.

3-1-2 Duration of Retainment

We retain your information, derived from the application form you submitted, for one year.

3-1-3. Your Consent to Our Collection of Your Information

You shall read and understand this Privacy Policy before making a media registration. By using The Site to make a registration, you consent to our collection and use of your information as described in this Privacy Policy.

3.2. Information We Collect through Cookies

As you use The Site, information may also be passively collected by us through our use of cookies.
A cookie is a tiny file that is stored on a user’s computer and issued to your computer when you enter a website. It stores a small amount of information relating specifically to the client accessing the website. The cookie can be accessed by both the web server and the user’s computer.
Cookies are used for a wide range of purposes, such as identifying your computer's previous visits to a website, ascertaining the most popular features of a website or enable a company to present specific information to users.

3-2-1. Purpose of Use of Cookies

We use cookies to improve the website’s usability.
Cookies can be used by web servers to identity and track you as you navigate different pages on a website, and to identify you returning to a website.
The Site can get cookies only when you set your browser to accept cookies.
To protect your privacy, your browser sends cookies only which the visited server has sent/received.

3-2-2. Duration of Retainment

We retain cookies stored in The Site for one year.

3-2-3. Accepting/Rejecting Cookies

All recent versions of popular browsers give users a level of control over cookies. Users can set their browsers to accept, reject or certain cookies. See Help menu on your browser to learn how to choose your preferred settings.
Choosing ‘Reject All Cookies’ could affect the availability and functionality of our services including anything require authentication.

4. Managing Personal Information

We carry out thorough personal information management as follows.

4-1. Maintenance of the Accuracy of Information

We constantly strive to keep personal information accurate and updated.

4-2. Protection of Information

We take appropriate preventive measures to protect personal information from leakage, lost and corruption.

4-3. Disposal of Information

We dispose of no-longer-required personal data forthwith in a secure manner.

4-4. Disclosure, Correction, Addition, Deletion or Suspention of Use of Information

We will disclose, correct, add, delete or suspend of use of your personal information immediately upon receipt of your request, provided that we confirm the identity.
If you wish any of the above, please contact us at .

5. Passing on Information to Third Parties

We will not pass on personal information to third parties without the consent of you. Even if there is a need to share such information to third parties under certain circumstances, we will do so only if:
• We obtain prior permission from you; and
• We show clearly why and what information will be passed.

6. Underage Users’ Personal Information

The Site is not designed for underage (young people under the age of 18) users. They shall obtain the consent of a parent or guardian before using The Site. By using The Site, including making an enquiry or comment, your parent or guardian consent to this Privacy Policy.

7. Contact us

If you have any questions or comments about The Site or this Privacy Policy, please contact:
Tokyo Auto Salon Public Relation Division (owner and operator of The Site)

8. Changes to This Privacy Policy

We comply with the laws and ordinances regarding the protection of personal information, and we review this Privacy Policy from time to time to work towards improvements. The updated Policy is published here on this site.

Updated and Effective as of 1 November 2018